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NIMR 4th International Scientific Conference

4th International Scientific Conference: 7th-9th November 2017, Lagos – Nigeria

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On behalf of the Scientific Sub-Committee, you are welcome to the 4th International Scientific Conference of the Nigerian Institute of Medical Research.  The theme of this year's conference is “Funding Health Research in a Depressed Economy”.     See Conference Poster
                                                                                                           Submit Abstract
Conference Scholarship

The Sub-themes are:

  • DISEASE SURVEILLANCE
  • COUNTERACTING THE UPSURGE IN NON-COMMUNICABLE DISEASES (NCDs)
  • IMPROVING THE DIAGNOSIS AND MANAGEMENT OF NEGLECTED TROPICAL DISEASES (NTDs)
  • IMPROVING AWARENESS AND ACCESS TO MENTAL HEALTH CARE
  • UPDATES IN THE CARE AND TREATMENT OF COMMUNICABLE DISEASES

The Pre-Conference workshop is a major component of the programme. Participants will be tutored on .................................  Applicants for this course will be required to submit a draft manuscript they are working on during the application.  This will be used to select participants. The Pre-Conference workshop is scheduled for: 5th-6th November, 2017

Conference Organizing Committee

  • Greg A. Ohihoin        Chair         -     COC
  • E.C Herbertson        Co- Chair  -    COC
  • Olayemi A. Nwogbe  Chair          -    Publicity Sub-Committee
  • Chika Onwuamah     Chair          -     Scientific Sub-Committee
  • Zaidat Musa               Co-Chair    -     Scientific Sub-Committee
  • Titi Gbajabiamila      Chair           -    Rapporteur
  • Seyi Aina                     Co-Chair    -     Finance Sub-Committee
  • Nelson Bitrus             Chair          -      Logistics Sub-Committee
  • Bolanle Awosika        Chair          -      Entertainment Sub-Committee
  • Ifeoma Idigbe             Secretary   -      COC

 Scientific Sub-Committee

  • Dr. C.K Onwuamah    -  Chair
  • Dr. A.Z. Musa              -  Co-Chair

 Finance Sub-Committee

  • Mr. S. Aina                       -   Chair
  • Miss. C. Otuokpaikhian -   Co-Chair

 Publicity Sub-Committee

  • Mrs. O.A Nwogbe    - Chair
  • Mr. M.I. Ezerendu  -  Co-Chair
  • Mr. A. Muraino       -  Member

 Rapporteurs

  • Dr. T. Gbajabiamila   - Chair
  • Mr. A. Adeneye          -  Member
  • Mr. S. Ajibaye             -  Member
  • Miss. I. Idigbe            -  Member

Entertainment Sub-Committee

  • Mrs. B. Awosika     -   Chair
  • Mrs. D Asemota    -   Co-Chair
  • Mr. P. A Kudi         -  Member

 Logistics Sub-Committee

  • Mr. N. Bitrus            - Chair

Conference Overview

The theme of the 4th Nigerian Institute of Medical Research International Scientific Conference is “FUNDING HEALTH RESEARCH IN A DEPRESSED ECONOMY” will hold between 7th-9th November 2017 in Lagos, Nigeria. This annual forum is expected to gather some over 500 delegates from across research community. 2017 NIMR Conference will enrich the knowledge of researchers, scientists, clinicians; public health experts, community advocates, and media professionals.

Registration Fees

Pre-Conference:      N15,000          $
Main Conference:    N20,000         $

CONFERENCE FEE COVERS:

  • Registration
  • Access to all conference sessions, conference materials (such as book of abstracts, programme booklet, bags), & tea breaks
  • Conference Bag
  • Onsite Internet facility

ONLINE REGISTRATION IS OPEN

  • All registrations for NIMR 4th International Scientific Conference 2017 must be submitted through the online registration form.
  • You must complete all steps for your registration to be accepted. It is not possible to save an incomplete registration and come back to it later
  • Only non-NIMR participants will be allowed on-site registration if necessary

**If you experience any problems or for more information, please contact

Email: conferencesecretariat@nimr.gov.ng
Conference Secretariat: 0803333167

CANCELLATION POLICY

  • Conference registration fee is not refundable.

Conference Payment

Make payment to:

Payment should be made to the Treasury Single Account - 0230159761016, CBN Gateway payment, Remita.
Payment could be done at any commercial bank or by electronic transfer.
Original bank tellers/evidence of successful transfers should be taken to NIMR Treasury office for official receipts.
The same evidence of payment (teller/transfer confirmation & receipts) should be scanned and sent by email to conferencesecretariat@nimr.gov.ng.

PLEASE NOTE:
Participant should put this code: ASC 10/17 on top of bank teller before payment is made

E-mail copy teller or teller number and name on teller to conferencesecretariat@nimr.gov.ng

*Non-staff, who are unable to make payment to bank, can pay onsite* (at the onsite rate)

Abstract Submission Guidelines

Scientific Tracks

Scientific tracks:

  • The theme of the 4th Nigerian Institute of Medical Research International Scientific Conference is “FUNDING HEALTH RESEARCH IN A DEPRESSED ECONOMY”The Sub-themes are:
    • DISEASE SURVEILLANCE
    • COUNTERACTING THE UPSURGE IN NON-COMMUNICABLE DISEASES (NCDs)
    • IMPROVING THE DIAGNOSIS AND MANAGEMENT OF NEGLECTED TROPICAL DISEASES (NTDs)
    • IMPROVING AWARENESS AND ACCESS TO MENTAL HEALTH CARE
    • UPDATES IN THE CARE AND TREATMENT OF COMMUNICABLE DISEASES

    The Conference Organising Committee welcomes the submission of abstracts in the following scientific tracks:

    • Track A: DISEASE SURVEILLANCE
    • Track B: COUNTERACTING THE UPSURGE IN NON-COMMUNICABLE DISEASES (NCDs)
    • Track C: IMPROVING THE DIAGNOSIS AND MANAGEMENT OF NEGLECTED TROPICAL DISEASES (NTDs)
    • Track D: IMPROVING AWARENESS AND ACCESS TO MENTAL HEALTH CARE
    • Track E: UPDATES IN THE CARE AND TREATMENT OF COMMUNICABLE DISEASES

    Authors are to choose a scientific track during the submission process. Abstract submission opens from 29th May 2017 and close on 29th July 2017.

    For students and young researchers who apply for the conference scholarship (See Conference Scholarship for more details), deadline for their abstract submission is 29th July 2017.

    Abstract notifications to authors should be received by 12th October 2017.

    Questions

    • For technical questions regarding the abstract submission system, please contact the abstract support team at chikaonwuamah@gmail.com; sola_dele@yahoo.com

    For general questions regarding abstracts, please email chikaonwuamah@gmail.com; sola_dele@yahoo.com

 

Policies for Abstract Submission

Copyright Policy and Plagiarism
Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author.

The conference organizers regard plagiarism as serious professional misconduct. All abstracts are screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author will be rejected.

Re-submission Policy
An abstract which has been previously published or presented at a national, regional or international meeting can only be submitted provided that there are new methods, findings, updated information or other valid reasons for submitting.

If preliminary or partial data have been published or presented previously, the submitting author will be required to provide details of the publication or presentation, along with a justification of why the abstract merits consideration for this conference. This information will be considered by the Scientific Programme Committee when making final decisions.

If the author neglects to provide these required details and justification, or if evidence of previous publication or presentation is found, the abstract will be rejected.

Ethical Research Declaration
The conference supports only research that has been conducted according to the protocol approved by the institutional or local committee on ethics in human investigation. Where no such committee exists, the research should have been conducted in accordance with the principles of the Declaration of Helsinki of World Medical Association. The Scientific Sub-Committee may inquire further into ethical aspects when evaluating the abstracts.

Abstract Submission Process

Abstract Submission Deadline
The final deadline to submit the abstract is 29th July, 2017, 23:59 Nigerian time.

Choosing a Track Category
During the submission process, you will be asked to select one track category for your abstract. The track category is the general heading under which the abstract will be reviewed and later published in the conference materials, if accepted. The track category which best describes the subject of the abstract should be chosen.

Abstract Structure

Titles should be brief and clearly indicate the nature of the presentation. A maximum of five keywords can be supplied per abstract. Abstracts in all tracks should be structured as follows:

Option 1 Suited for research conducted in all disciplines. Abstracts submitted under the first option should contain concise statements of:

  • Background: indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analyzed or evaluated.
  • Methods: describe the study period / setting / location, study design, study population, data collection and methods of analysis used.
  • Results: present as clearly and in as much detail as possible the findings / outcome of the study. Please summarize any specific results.
  • Conclusions: explain the significance of your findings / outcomes of the study for HIV prevention, treatment, care and / or support, and future implications of the results.

The following review criteria will be used in scoring abstracts submitted under option 1:

  • Is there a clear background and justified objective?
  • Is the methodology/study design appropriate for the objectives?
  • Are the results important and clearly presented?
  • Are the conclusions supported by the results?
  • Is the study original, and does it contribute to the field?

Option 2 Suited for lessons learned through programme, project or policy implementation or management. Abstracts submitted under the second option should contain concise statements of:

  • Background: summarize the purpose, scope and objectives, of the programme, project or policy.
  • Description: describe the programme, project or policy period / setting / location, the structure, key population (if applicable), activities and interventions undertaken in support of the programme, project or policy.
  • Lessons learned: present as clearly and in as much detail as possible the findings / outcomes of the programme, project or policy; include an analysis or evaluation of lessons learned and best practices. Please summarize any specific results that support your lessons learned and best practices.
  • Conclusions/Next steps: explain the significance of your findings / outcomes of the programme, project or policy for HIV prevention, treatment, care and / or support, and future implications of the results.

The following review criteria will apply to abstracts submitted under option 2:

  • Is there a clear background and justified objective?
  • Is the programme, project or policy design and implementation appropriate for the objectives?
  • Are the lessons learned or best practices important, supported by the findings and clearly presented?
  • Are the conclusions/next steps supported by the results and are they feasible?
  • Is the work reported original, and does it contribute to the field?

Font
A standard font, e.g. Times New Roman or Arial, should be used when formatting the text. This helps to prevent special characters from getting lost when copying the text to the online abstract submission form. Ensure to check the final abstract with the preview function before submission, and edit or replace as necessary.

Authors and Word Limits
The abstract text body is limited to 250 words. Titles are limited to 25 words and a maximum of 10 authors allowed per abstract. Information about authors, institutions and study groups will not count toward the word limit. The use of tables and graphs are strongly discouraged.

Typical reasons for Abstract Rejection:

  • Abstract poorly written
  • Not enough new information
  • Clear objective and/or hypothesis missing
  • Methods (either quantitative or qualitative) inadequate and/or insufficient to support conclusions
  • Summary of essential results inadequate and/or missing
  • Study conclusions are not supported by the data
  • Linkage between different parts of the abstract not comprehensible
  • Duplicate or overlap with another abstract
  • Study too preliminary or insufficient to draw conclusions
  • Study lack of originality

Recommendations

  • Abstracts should disclose primary findings and should avoid promissory statements such as “experiments are in progress” or “results will be discussed”.
  • We recommend a series of review, even by colleagues prior to submission. Accepted abstracts will be published “as it is”. It is the authors’ responsibility to submit a correct abstract; any error in spelling, grammar, or scientific fact will be published as typed by the author if accepted.

Submission Confirmation
After submission of the abstract, a confirmation email will be sent to the abstract submitter. If you do not get this, kindly check your Spam/Junk mails first before contacting us.

Abstract Review and Selection Process

Abstract Review Criteria

Abstract Review
All submitted abstracts will go through a blind peer-review process carried out by an expert committee. Each abstract will be reviewed by 2-3 reviewers.

Abstract Selection
The Scientific Sub-Committee makes the final selection of abstracts to be included in the conference Programme. Abstracts can be selected for oral presentation in oral abstract sessions or to be presented as a poster. A small number of highest-scoring abstracts from NIMR staff will be selected for the Annual Young Research Award.

Conference Scholarship
Few top-scoring abstracts will be selected to receive the conference scholarship. First and presenting authors of such abstracts would have applied during submission for the conference scholarship for Students (undergraduate and postgraduate aged 30 years and below). Authors applying for this scholarship should note that the abstract submission deadline for this is 29th July 2017. They will also need to upload either their voters’ ID, national ID card or international passport data page and their current student ID card during the application. Conference scholarship will cover conference and pre-conference registration fees only.

Notification of Acceptance or Rejection to Corresponding Author
Notification of acceptance or rejection will be sent to the submitting (corresponding) author by 12th September 2017. Please note that only the corresponding author will receive mail concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Authors who will be presenting posters will receive the offer to print their posters at an agreed discounted rate with selected commercial vendors. Such authors will have made the requisite payment and submitted their poster material within the stipulated time-frame. These authors will receive their posters during registration at the Institute.

Presentations at the Conference
Each presenting author may present a maximum of two abstracts at the conference. The number of submissions is however not limited. Should an author have more than two abstracts accepted for presentation, a co-author must be named as presenting author for the other abstracts.

Publication of Accepted Abstracts

The submission of the abstracts constitutes the authors’ consent to publication. If the abstract is accepted, the authors agree that their abstracts are published. This allows third parties to share the published work (copy, distribute, transmit) and to adapt it for any purposes, under the condition that NIMR Scientific Conference and the authors are given credit, and that in the event of reuse or distribution, the terms of this license are made clear. Authors retain the copyright of their abstracts.

Accepted abstracts may, therefore, be published on NIMR websites and Journal and other conference materials.

 

ICT

Dear Delegates, Editors and Journalists:

As planning for NIMR 4th International Scientific Conference 2017 gathers momentum, the Communications Web Team welcomes you to the Online resources designed to provide timely information covering the conference both on-site and remotely.

The NIMR conference is an annual event held every year as an annual conference and every at two years an International conference. The conference attracts about delegates from within and outside the country. It is a unique opportunity for science, health, and development journalists to access the world’s leading scientists, clinicians, public health experts and community leaders.

NIMR Conference also affords exceptional opportunity for networking, helping to connect with people, collaborators, opportunities and information useful to further develop scientific activities and reporting.

Internet facilities is available for conference delegates

On-site, a staff will be available to assist journalists with editorial, technical and logistical support while covering NIMR 4th International Scientific Conference. We hope that your media coverage will help us make NIMR 4th International Scientific Conference an important milestone in the global to the Ending the Communicable and Non-communicable Diseases Divide

Conference Contacts

Nigerian Institute of Medical Research
6, Edmund Crescent,
(Off Murtala Muhammed Way),
P.M.B. 2013, Yaba, Lagos, Nigeria.

Telephone:
+234-01-909 213 3886

E-mail: info@nimr.gov.ng
Website: www.nimr.gov.ng

Scientific Committee Contact

For all enquiries about abstract submission and acceptance:
annualconference@nimr.gov.ng 

Conference Secretariat Contact

For all enquiries about conference publicity & Logistics:
conferencesecretariat@nimr.gov.ng
+234-01-803 333 3167

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